FitnessSyncer Notebook

FitnessSyncer Notebook is a health and fitness tracking system to include your data that is not already in a cloud. FitnessSyncer Notebook makes it easy for people to move paper notebooks of health and fitness data into the cloud and easy for family and/or physicians to keep an eye on a loved one’s vitals. FitnessSyncer Notebook is an easy-to-use interface for entering your information which can then use all FitnessSyncer features.

FitnessSyncer Notebook makes it easy to take control of your health and fitness. Track and visualize the small changes to make a big difference to your overall health and well-being.

With FitnessSyncer Notebook, you can:

• Keep unlimited records of your Activity, Allergy, Body Composition, Blood Pressure, Blood Panel, Condition, Cycle Tracking, Glucose, Medication, Nutrition, Oxygen, Sleep, and Temperature health and fitness information.
• View your statistics combined with other Health and Fitness sources integrated with FitnessSyncer and the FitnessSyncer Dashboard.
• Synchronize FitnessSyncer Notebook data with all of the services we support.
• Print or Export your data to CSV to share with your Doctor and Family.
• View and Record your data on any device with Internet Connectivity.
• Upload GPX, TCX, KML, KMZ, PWX, or FIT files manually or with FitnessSyncer Uploader

To get started:

• Sign Up Free or Sign-In
• Head to FitnessSyncer Notebook
• Click the Create a New Entry     button
• Select the type of entry
• Populate as many of the data fields as you can. There are a lot, but only the ones marked with * are required.
• Click Save to save the entry

Once you have an entry, you can:

• see the data on our Dashboard
• Print the data via the Print     button to make a version of the data for your physician, healthcare provider, or loved ones.
• Export the data via the Export CSV     to download a copy of your data

On most tabs you pick the columns you want. Blood Panel is the exception, because a draw holds whichever analytes your laboratory measured that day and no list of columns chosen in advance would hold them. Printing or exporting a blood panel gives you the whole table instead, laid out the way the Blood Panel report lays it out: one line per analyte, one column per day, and the unit beside the analyte’s name. A day you were drawn more than once is still one column, because several panels drawn the same morning are one visit, and it splits into a column per draw only where two of those draws measured the same analyte and one column would have to choose between them. There is nothing to choose, so you are not asked.

FitnessSyncer Notebook makes it easy for people to move from paper notebooks into the cloud and easy for family and physicians to keep an eye on a loved one’s vitals.

Deleting Notebook Items

There are two ways to delete items from FitnessSyncer Notebook:

• From the Notebook, select the item you wish to delete. Then from the toolbar, select the     icon.
• From the Stream, locate the item you wish to delete and click Delete.

For bulk deletion, please contact us.

Hiding Categories

If some of the FitnessSyncer Notebook categories don't apply to you, you can hide them from the tab bar at the top of the Notebook without deleting anything. Your existing data of that type stays exactly where it is, and you can re-show a hidden category at any time. At least one category must always stay visible. This is configured on the Preferences page.

Uploading Files

In addition to filling out the data, you can also upload GPX, TCX, KML, KMZ, PWX, FIT, and CSV files which will be parsed and automatically added.

In the FitnessSyncer apps, you can also share a workout file to FitnessSyncer from another app, or on iOS use the Add File to Notebook action in Shortcuts. See FitnessSyncer Notebook Uploads.

Blood Panels covers laboratory results, and Body Composition and Bone Density Scans covers weigh-ins and DEXA scans. They are different kinds of record and each page is about one of them.

Bringing in lab results from Apple Health

If your health system shares records with Apple Health, those records include your lab results, and you can bring them in as Blood Panel items. Each blood draw becomes one item holding every analyte measured that day, with the reference range and the flag your lab reported alongside each result.

Apple exports your whole Health archive as a single file, which is far larger than an upload needs to be, so send only the part that holds the records:

1. On your iPhone, open Health, tap your profile picture, then tap Export All Health Data and save the file.
2. Unzip it. Inside is a folder called apple_health_export, and inside that a folder called clinical-records.
3. Compress that clinical-records folder on its own. On a Mac, right-click it and choose Compress; on Windows, right-click and choose Send to compressed folder; on an iPhone, press and hold it in Files and choose Compress.
4. Upload the result here.

You can also upload a single record file on its own if that is all you want.

Step 3 is why the whole apple_health_export folder is the wrong thing to send. It is several hundred megabytes, which is more than an upload accepts, and almost all of it is a file called export.xml holding your steps, workouts, sleep and heart rate. You do not need that file: it is exactly the data the Apple Health sync in our app already brings in for you.

Three different kinds of thing are in that export and we treat them differently:

• Your laboratory results come in as Blood Panel items, one per blood draw, holding every analyte measured that day with the reference range and the flag your laboratory reported next to each result. A result we do not recognize is kept too, under the name your laboratory used for it, so nothing from the report is quietly dropped.
• Readings your clinician took at a visit are not part of a blood panel, so they come in as the type that already holds them. A visit blood pressure becomes a Blood Pressure item, a weight or a height becomes a Body Composition item, and a saturation or a temperature becomes an Oxygen or a Temperature item. We bring in the ones that are older than anything you already have of that type, so that connecting Apple Health and uploading your records does not give you two copies of the same reading.
• Everything else, the export.xml above, we do not read.

Uploading the same file again is safe. Each draw is matched on the laboratory report it came from, so a second upload updates the items you already have rather than giving you a second set of them.

Bringing in lab results from a PDF

A printout is often all a laboratory gives you, so you can upload the PDF and have the results read out of it into a Blood Panel item you check before anything is kept.

If your portal shows the result on screen but offers you no file, print it to a PDF. Open the result in your portal, choose its own Print, and then save the printout rather than sending it to a printer: on a Mac that is Save as PDF in the print dialog, and on Windows it is Microsoft Print to PDF. MyChart, the portal a great many clinics and hospitals use, works this way, and so do most of the others. A PDF made like this has the report's own text inside it, which we read far more accurately than a photograph or a scan of a printed page.

This is the only way in that involves anyone outside FitnessSyncer, so you are asked for each document, every time. Tick May we read the results out of this report? on the upload form and that document is sent to Anthropic, our language model provider, which reads the results out of it and returns them. What we send depends on the document. Where the PDF has text in it, we send that text, laid out as the report prints it. Where it has none, which is what a scan or a photograph of a printout is, we send an image of each page instead, because there is nothing else to read. Either way it is the whole page that goes, so anything your laboratory printed on it, such as your name, your date of birth, and your medical record number, is part of what is sent. Nothing is sent unless you tick the box, our copy is deleted as soon as it has been read, and Anthropic does not train on it.

What comes back is a draft, not an item. Every result is shown with the line of the report it was read from beside it, so you can check each number against your own copy, and every field can be changed:

1. Check the collection date. Where the report prints a date all in digits that could be read two ways, we do not guess, and you are asked to confirm it.
2. Check each value and unit against the report. A value you change is marked as corrected, because it is then no longer the number the document shows.
3. Tell us what any result we did not recognize is, if you know. Choosing it once teaches us that name.
4. Untick anything you do not want, then choose Save Results.

A draft is kept for a short while and then removed, so finish it in one sitting or upload the document again.

A file from your patient portal is always better, and needs none of this. A FHIR, C-CDA, or CSV file carries the numbers themselves rather than a picture of them, so we read it exactly, we read it ourselves, and there is no limit on how many you bring in. Reading a PDF is limited per month, and a report that is a scan rather than a document with text in it is the hardest case of all.

Pasting a report in as text

Some portals show the report on a page and offer no file at all, so you can paste the text instead. Choose Paste Report Text on the upload form, paste what your report says into Report Text, and choose Import.

This way in is read on our own servers, so nothing is sent to anyone, there is no box to tick and there is no monthly limit. It reads a plain table of results, and it reads a bone density scan, which is usually written as a heading for each site with the density and the scores underneath it. It lands on the same draft screen the PDF does, so you still check every number and keep only what you want.

Pasted text rarely says when the sample was collected, and we do not guess, so the collection date starts empty and you are asked for it.

If you have a third-party device that generates these types of files, consider downloading the FitnessSyncer Uploader, which can automatically upload this data from your desktop to FitnessSyncer, or consider using our Cloud Files integration.

Repeating Activities

If you have activities that are tracked in the Notebook that you do regularly, you can quickly create a copy of those by using the icon in the editor. This will keep your activity’s basic information, discard the analytics, and update the date when you save the new item.

Is it possible to add the things I record often in one tap?

Yes. Quick add sits at the top of your Notebook and offers the things you record most, each one tap with no form to fill in. It starts with water, coffee, espresso and tea, and the gear beside the buttons is where you choose which ones you see, put them in the order you want, and change any amount that is not yours. Twenty push ups rather than ten is a number you type once.

Editing an item also offers to add it to your quick list, which is the easiest way to get one exactly right, because the values are already in front of you.

Your quick add buttons reach past the website too, and they are the same buttons wherever you find them, because what you set up here is what they all read. In our apps you can put them on your home screen as a widget and record something with one tap without opening anything, and you can long press the app icon on Android or ask Siri on iOS. Whichever you use, the amount shown is the one that gets recorded, in your own units.

Can I make a link that fills in the fields instead?

You can, and quick add is built on the same thing. If you want the link itself, this section of our API documentation goes over how to make one, and you can reach out to us at any time if you would like a hand.

Keeping History

Sometimes you have a source which you are no longer using but do not want to discard the data associated with it. One great solution is to merge your data to FitnessSyncer Notebook.

We have a simple process to move the data over, but before you do so, some notes:

• We will remove your original source once the process is complete. No new data will be processed for this source. You should only do this for sources you are no longer using.
• If you have filters in your destinations that reference this source or you use filters in our tools to process this, this will need to be updated to FitnessSyncer Notebook.
• Once the data is in FitnessSyncer Notebook, there is not a bulk delete capability. You will need to manually delete data if you are not satisfied with the results.
• Once the data is in FitnessSyncer Notebook, you will not have the ability to filter based on where this data came from originally.

If you are fine with those limitations, to move your data into the FitnessSyncer Notebook:

• Go to the Sources and Destination page on FitnessSyncer.com. The merge below is the part that is not in the apps; the page itself is their first tab.
• Select the Source you wish to move, and uncheck the Use This Source checkbox.
• Save
• Go to back into source, and in the toolbar, select the icon in the toolbar.

The wizard will tell you about the process, and once you elect to merge, it will automatically merge the data into FitnessSyncer Notebook.

There is a possibility that there could be some conflicts. If so, you can either manually review those conflicts, or at the bottom of the page, there is a Merge button that will continue the merge and autoresolve the conflict by keeping both copies of the data.